HET Beginning-Trimester Report
  Second Period of 2024
April 1 - July 31

This report is primarily to give updates to PIs on recent changes/improvements and to summarize the determination of time allocations for the 24-2 trimester.




Updates on recent changes/improvements:


HETDEX conflict calculator

    The 24-2 trimester of HETDEX observations will conclude the Guaranteed Time Observations approved by the HET Board of Directories. After the night of July 31st 2024, beginning in the 24-3 trimester, HETDEX will cease its dark time dominance with hundreds of hours of Pr0 time requiring careful planning for other science programs to avoid it. As such, the HET Object Observability calculator has been updated so that it does not include the HETDEX target conflicts by default, but allows the user to enable that feature if desired. The calendar is available as the usual location: https://www.het.astronomy.utexas.edu/HET/hetweb/ProgramPrep/hetdexcalendar.html


Collecting Efficiency

    We continue to work towards implementing a significant improvement to the Phase II Target Submission Language parameterization of sky transparency. Instead of requesting N/S/P conditions (0%/50%/90% transparency), users will soon request a minimum value of Collecting Efficiency (CE) for their observation, where:

    Collecting Efficiency  =  Sky Transparency * Primary Mirror Pupil Illumination

This will give users more detailed information and control over their data quality. There is documentation available to describe how to estimate CE for your targets and what types of values are reasonable to request: https://hydra.as.utexas.edu/?a=help&h=140
    Sky Transparency varies between 0.0 (fully cloudy) and 1.0 (fully clear) and Pupil Illumination varies between 0.5 (tracker at extreme edge) and 1.0 (tracker centered over the mirror), so CE varies from 0.0 to 1.0. Note that we also provide an online Filling Factor Calculator to determine the maximum pupil illumination available for a given declination and exposure time. Experienced users will be aware that longer exposures experience worse pupil illumination: at Dec=+45deg, a 10min exposure has an average pupil of 97% but a 30min exposure has only 91% pupil illumination. This impact should be considered carefully when requesting CE in the future!
    Beginning in 23-1, all observations reported on the "Objects Observed" tab on Hydra include the CE for each exposure. Users are strongly encouraged to use this opportunity to become familiar with the typical values of CE during regular observations.









Commissioning, Engineering, and Guaranteed Time allocations


The HET Board granted the following allocations for the 24-2 period:



 





Breakdown of how science hours for TACs at each partner were determined:



quantity
Apr
(hrs)
May
(hrs)
Jun
(hrs)
Jul
(hrs)
Total
(hrs)
18deg-18deg times
248.20
224.58
199.88
215.15
887.72
Weather loss frac. 0.39
0.38
0.44
0.47

Efficiency loss frac.
(align+PRs)
0.05
0.05
0.05
0.05

"Clear science" time
142.32
130.89
105.22
103.14
490.78
Com/Eng/GTO time
 *time granted by Board




175.00
"Allowed" hours
given to TACs
for science




315.78
*with correction factor based on typical fraction actually utilized



 

Hours allowed for each TAC as determined Jan __, 2024:


Partner
Share
Time deficit
correction
Total hours
allowed
Allocated
as of Apr 1
(excl. Pr4)
Goettingen
0.03860
+0.30
12.5
12.5
Munich
0.05724
+1.50
19.6
19.6
PSU
0.24897
-7.20
71.4
69.9
UT
0.65518
+5.40
*192.3
181.6
*includes 20h removed for TESLA

Corrections were applied using 75% of the cumulative deficits in time balance between the partners. As of Dec 1 2023, those time deficits were:
  UT:   7.2h deficit
  PSU: 9.6h surplus
  M:     2.0h deficit
  G:     0.4h deficit
Actual time usage is carefully monitored to ensure equitable balance between the partners; these corrected allocations should help improve this balance over the long-term.
 
Note that effective 1-Dec 2022, TACs may allocate up to 13.3% at P0*, 20% at P1*, 33.3% at P2 and 33.3% at P3; P4 allocations are not restricted. Priorities of Com/Eng/GTO time are assigned by the HET Board.

*In September 2022 the HET Board approved a proposal (available here) from the Users Committee to temporarily change the fractional time allocations at each priority. After the HETDEX guaranteed time observations are completed, the priority breakdowns will return to the previously adopted fractions. This is expected to happen in 24-3.


TAC estimates
Pr0
Pr1
Pr2
Pr3

1.7
2.4
4.2
4.2
Goettingen
2.6
4.0
6.5
6.5
Munich
9.5
14.3
23.8
23.8
PSU
25.6
38.5
64.1
64.1
UT





SJ, 26 Apr 2024