Program Notes and Contact Person

The program notes may be submitted in ELECTRONIC FORM. Alternatively, if the PI is going to submit a folder with finding charts, a hardcopy of the program notes may be sent in that folder.

Always include a one page summary for the program. This summary should include:

  • program number
  • program title
  • PI name
  • contact person
  • contact e-mail address
  • owner for the hydra data directory
  • TAC allocated time
  • instrument setup(s) that will be used
  • calibrations needed, including flux, radial velocity, or telluric standards [see Calibration Information ]
  • explanation for targets of opportunity
  • explanation for synoptic targets
  • explanation for moving targets
  • explanation for grouped exposures
  • clarifying if the target object will be visible in the acquisition camera image and if that object will be centered in the IFU. If the objects are not visible in the acquisition camera then noting this as a blind setup in the target notes would be worthwhile as well.
  • any information that enables the RA to make best use of the assigned time
  • special design requirement: fill the track starting right from first access
  • special design requirement: collect maximum (safely unsaturated) total flux possible, minimizing number of exposures (and thus overhead) to fill the track
  • special design requirement: quasi-equivalent spectral exposure level on all splits (software enables this) by automatic integration control
  • for multi-visit targets with synoptic frequency blank, the convention is that more than one visit per night may be executed when feasible ;   please notify the RAs by Program Note, comment keyword item, or e-mail, if instead a maximum of one visit per night is the intention. Note that for an IFU and non-point sources the PI should specify either a West or an East track (perhaps in a group of type pool).
We have created a web form to aid you in giving us the relevant information: [see Phase II Form ]

Last updated: Fri, 09 Jun 2017 15:15:52 -0500 shetrone

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